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Privacy Policy

Last updated: January 2025

Data Controller

UBL Buddy is provided by:

KipKap Comm.V Amazonedreef 31 8200 Brugge Belgium

Company number: BE 0805.436.530 Email: privacy@ublbuddy.app

Our Promise

UBL Buddy is designed with privacy as a core principle. Your invoices and personal data always stay on your own device. We only collect anonymous crash reports to improve the app.

What the app does NOT collect

  • No personal information
  • No invoice data or financial information — your invoices stay on your device
  • No location data
  • No device identifiers
  • No advertising or marketing tracking

What the app DOES collect

Local statistics (stays on your device)

  • Number of opened documents — used to show your usage, never leaves your computer

Error reporting (Sentry)

  • Anonymous crash reports when something goes wrong
  • Helps us fix bugs and improve stability
  • Contains no invoice content or personal data
  • Lawful basis: legitimate interest (Art. 6.1.f GDPR) to improve the app and fix bugs

How the app works

UBL Buddy is a privacy-first application. All your invoices are processed locally on your own device. No invoice data is sent to external servers — only anonymous crash reports when errors occur.

  • Your UBL/XML files remain on your device
  • Payment details are sent directly to your banking app via QR codes or deep links
  • No account required
  • No internet connection required to view invoices

Local data processing

When you open an invoice in UBL Buddy, the data from the UBL/XML file is read to display it in a readable format. This processing takes place exclusively on your device. The lawful basis for this is performance of a contract (Art. 6.1.b GDPR) — you explicitly request the app to perform this action.

Retention periods

The app does not store copies or cache your invoices. Files remain on your device until you delete them yourself through your file system.

International transfers

No international transfer of personal data takes place. All data processing happens locally on your device.

Automated decision-making

UBL Buddy does not use automated decision-making or profiling.

App Store purchases

If you purchase UBL Buddy Premium, the payment is processed by Apple through the App Store. Apple’s privacy policy applies to these transactions. We do not receive any payment details or personal information from Apple — only an anonymous confirmation that the purchase was completed.

Website (ublbuddy.app)

Analytics

This website uses Google Analytics to collect anonymous visitor statistics, such as page views and traffic sources. Cookies are placed for this purpose. The lawful basis is legitimate interest (Art. 6.1.f GDPR) to improve the website.

We have implemented the following privacy measures:

  • IP anonymization is enabled
  • No data is shared with third parties for advertising purposes
  • Data is retained according to Google’s standard retention period

You can refuse cookies through your browser settings or use the Google Analytics Opt-out Browser Add-on.

Cookies

CookiePurposeRetention
_gaGoogle Analytics - distinguish users2 years
ga*Google Analytics - session state2 years

Your rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Right of access — You can request what data we hold about you
  • Right to rectification — You can have incorrect data corrected
  • Right to erasure — You can request deletion of your data
  • Right to restriction — You can request to limit processing
  • Right to data portability — You can request your data in a common format
  • Right to object — You can object to certain processing activities

For the app: Your invoices and personal data stay on your device. You have full control over your data through your own file system. You can view, move, or delete files at any time.

For the website: Contact privacy@ublbuddy.app to exercise your rights.

Filing a complaint

If you believe we are not handling your personal data correctly, you can file a complaint with the Belgian Data Protection Authority or the supervisory authority in your own country.

Contact

Questions about this privacy policy? Contact us at privacy@ublbuddy.app.

Changes

If this privacy policy changes, we will publish the new version on this page with an updated date.